PsL Monthly 1994 January

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BOWLING LEAGUE SECRETARY'S SYSTEM VERSION 3.4 PROGRAM DESCRIPTION/OPERATIONS MANUAL MARCH, 1993 COPYRIGHT 1989, 1990 LLOYD C. BOWEN, JR. ALL RIGHTS RESERVED Bowling League Secretary's System by Lloyd C. Bowen Jr. TABLE OF CONTENTS Programs Included in the System.....................1 System Installation.................................1 System Overview ....................................3 Summary of File Contents............................4 File #1 - LEAGUE.LDR.............................4 File #2 - TEAM.LDR...............................4 File #3 - TEAM.DTL...............................5 File #4 - BOWLERS.LDR............................5 File #5 - BOWLER.DTL.............................5 File #6 - SCHEDULE.REC...........................6 File #7 - SCORES.REC.............................6 File #8 - SETUP.REC..............................6 File #9 - ADDRESS.REC............................7 Summary of File Usage...............................7 Setup and Operations................................9 Procedure Descriptions..............................9 Procedure #1 - MAKE............................10 Procedure #2 - SCHEDULE........................10 Procedure #3 - BOWLERS.........................10 Procedure #4 - ENTER...........................11 Procedure #5 - WEEKLY..........................11 Procedure #6 - CHANGE..........................12 Procedure #7 - REVISE..........................12 Procedure #8 - ALPHABETIC......................12 Procedure #9 - DISPLAY.........................13 Procedure #10 - PRINT...........................13 Procedure #11 - FINAL...........................13 Definition of Terms................................14 Appendix A - Tips for Special Occasions............15 Error Codes which have been reported...............16 Tips for new users.................................17 Shareware Concept Shareware is Copyrighted Commercial Software! You are allowed to try before you buy, and freely give copies to your friends to try before they buy. Only distributors authorized by the author may make any charge for copies of Shareware programs. Anyone who finds the program useful is required to send payment for use of the program to the author or his listed agent. Many League Secretaries are using this system, some with more than 30 teams and up to 36 rounds. I know you will enjoy it when you get started. Registered users automatically receive the latest version and supplemental programs RECAP.COM and ADDRESS.COM along with some season schedules which have been typed in by others. See page 18 for information about version 4.x which is the latest registered version. Be sure to specify diskette size (3.5" DD, 5.25" HD or 5.25" DD) with your registration. A Finance Manager is available to registered users for $25.00. Please send any communications and your $25.00 per League Registration Fee to: Lloyd C. Bowen Jr. 2213 Peach Tree St. Amarillo, Texas 79109-1922 U.S.A. PROGRAMS INCLUDED IN THE SYSTEM Page 1 The following files appear on the distribution disk: Volume in drive A is BOWL 3.40 Directory of A:\ BOWL 000 152064 03-09-90 9:37a BOWL 001 44288 03-09-90 9:37a BOWL 002 10752 03-09-90 9:37a BOWL COM 31728 03-09-90 9:37a BOWL DOC 51885 03-09-90 11:35a = This File BOWL HLP 12314 03-09-90 9:14a CONFIG SYS 33 04-03-88 8:04a 7 File(s) 55296 bytes free NOTE: Dates and file sizes will vary. ADDRESS.COM is a mailing label program to use with your league and comes to registered users "FREE" along with RECAP.COM which prints recap (BOWLING LEAGUE RECORD) sheets for your league. It shouldn't be run until most of the league membership has been assured, but should be run before the sanction cards are turned in. BOWL.COM is the main menu program, BOWL.000 and BOWL.001 contain the overlay procedures which comprise the system and BOWL.HLP is the help file for the system. BOWL.HLP is an ASCII file and may be printed using the DOS PRINT command. CONFIG.SYS is for use on floppy systems and contains three commands for configuring your system; BREAK=ON, FILES=16 and BUFFERS=20. SYSTEM INSTALLATION To use a hard disk just copy these files to the same sub-directory on your disk, (CAUTION: Do Not use the root directory on a hard disk) delete CONFIG.SYS and make sure that the commands FILES=16 or more and BUFFERS=20 or more appear in your CONFIG.SYS file. Prepare two diskettes for use, first place a diskette in drive A: and format the diskette with the system on it using the following command: FORMAT A:/S/V Repeat for Second Diskette. Then copy the above files on that diskette until the directory looks something like the following: Volume in drive A is BOWL SYSTEM Directory of A:\ COMMAND COM 23612 03-21-86 12:01p BOWL 000 152064 03-09-90 9:37a BOWL 001 44288 03-09-90 9:37a BOWL 002 10752 03-09-90 9:37a BOWL COM 31728 03-09-90 9:37a BOWL HLP 12314 03-09-90 9:14a CONFIG SYS 33 03-30-88 2:44p 7 File(s) 26112 bytes free SYSTEM INSTALLATION Page 2 Copy to Second Diskette if needed (Registered Users Only): Volume in drive A is BowlAddress Directory of A:\ COMMAND COM 23612 03-21-86 12:01p ADDRESS 000 23040 06-10-91 11:32a ADDRESS COM 46699 06-10-91 11:32a RECAP COM 57283 06-08-91 9:06p CONFIG SYS 33 03-30-88 2:44p 5 File(s) 160838 bytes free NOTE: Volume label is your choice. Place a blank diskette in drive and format it with the following command: FORMAT B:/V Repeat for Second Diskette. AFTER READING THE REST OF THIS MANUAL: Place the BOWL SYSTEM diskette in drive A: and reboot the computer. If you wish to a particular date or time on your output, type DATE to change the date and TIME to change the time. Then Type BOWL, Press Enter, then answer questions properly until the main menu is reached, then select Make to start a test league. I recommend trying a couple of these, until you are comfortable with the program, before trying an actual league. When you have entered some scores the drive B: disk should look something like this: NOTE: A hard disk sub directory may be used instead. Volume in drive B is Kegler_Mens Directory of B:\ LEAGUE LDR 214 10-15-89 2:47p TEAM LDR 1476 10-15-89 2:47p TEAM DTL 17580 10-15-89 2:47p BOWLER LDR 9690 10-15-88 2:48p BOWLER DTL 66258 10-15-88 2:48p SCHEDULE REC 1617 10-15-89 3:47p SCORES REC 216 10-15-89 8:07a - after entering 7 File(s) 261392 bytes free scores Then copy the above files on the second diskette formatted without the /S option. This is a Back-Up copy of your data. ALWAYS BACK-UP YOUR DATA FILES!!! If files appear with 0 bytes after a crash they should be erased, files with zero bytes cause ERROR 99 (Unexpected End of File) which will also appear if the Next ID number in the LEAGUE.LDR is too high. The program won't recover from this kind of error, all you can do is copy your backup records and start over. SYSTEM OVERVIEW Page 3 This system was written as 21 overlay procedures representing 11355 lines of code. The system is written in Turbo Pascal for a 256k IBM Personal Computer or close compatible with one or two disk drives and a printer. As well as Tandy 1000, the system is being used on a Commodore Amiga with a "PC board" and A Zenith 100 with a "Scottie board", the Zenith user reports having to enter 00 instead of 0 to use a blind score. The system is highly generalized, permitting initialization of most items including: League Name Bowling Establishment League Type - Including Mixed and Scratch Leagues 2, 3 or 4 Games per match Team Configuration Handicap Basis Schedule - Automatically Sorts Position Rounds As distributed, the system can handle 40 teams, up to 10 bowlers per team (400 total), and up to a 50 round season. The 40 team limit is a function of the space needed to print the schedule on 8 1/2" paper. If the Program is appropriately modified a much larger number of teams can be accommodated. The actual limit is a function of diskette capacity, number of teams, number of bowlers, and number of rounds, but you must purchase the source code to change these. If more than 24 teams are used a printer capable of condensed or elite (up to 30 teams) type must be used in order to have room for the schedule. Programs are provided to initialize and change all master files, enter scores and print standings (after each round), as well as prepare ABC/WIBC book average listings, final team/bowler standings, and display or print individual team/bowler record sheets. Almost any Point Scoring may be used including Peterson. Match points are displayed and printed in the format XX.X and total points in the format XXX.X. This should be considered when choosing a point system. The system is designed to be used on either a one or more disk drive system with the file drive or fixed disk path set at program start-up. Program selection is controlled by a master MENU program. You will need to maintain all bowler files on a separate diskette or in a separate directory. In a single drive environment, DOS will provide prompts to insert the appropriate diskette. This doesn't work on all computers and is inconvenient on all so the programs and files should be on one disk for these computers if enough space is available. Just remember - Drive A = PROGRAMS; Drive B = FILES. SUMMARY OF FILE CONTENTS Page 4 The following pages show the names of files generated by this program and the records kept in each of the files. Also included is information concerning what can be entered in each file. Have as much of the information needed before pressing M to start league initialization or S to create the season schedule as possible. Some data may be entered later with the Change procedure. FILE NO.1 LEAGUE.LDR File Size = 215 Bytes File Contents and Description: League Name - Up to 30 Characters Alley Name - Up to 30 Characters President's Name - Up to 30 Characters Secretary's Name - Up to 30 Characters Season - Up to 30 Characters ie (1989 - 1990) President's Phone - Up to 13 Characters Secretary's Phone - Up to 13 Characters Sanction Number - Up to 10 Characters *Number of Weeks - From 1 to 50 {Now called Rounds} *Number of Teams - From 1 to 40 *League Type - 8 Types are listed Mens, Womens, Mixed and Scratch for either 3 or 4 games per match *Bowlers per Team - From 1 to 10 = Number allowed on team *Bowlers per Match - From 1 to 8 = For this team only Next ID - From 1 to 401 - This is the number of Bowlers in the League+1 *Handicap Base - From 0 to 300 - (Handicap Base minus Average) *Handicap Percent - From 0 to 100 times Handicap Percent equals *Maximum Handicap - From 0 to 240 Handicap (Individual only). *Use Last Year Avg - From 0 to 21 Number of Games Skip Subs - True or False ?Subs in Individual Standings HighAvg - True or False ?Print High Averages HighHCP - True or False ?Re-figure after 21 games PrintScratch - True or False ?Team hi scores scratch *Mandatory to start Make (the league initialization procedure) FILE NO. 2 TEAM.LDR File Size = 82 Bytes per team File Contents and Description: Team Number - From 1 to 40 Team Name - Up to 30 Characters NOTE:The rest of this file is created by the program with no input. Record Count - From 0 to 50 - 1 for each round bowled Games - From 0 to 200 - 1 for each game bowled Total Pins - Total Pin Count - includes handicap if any Average - Total Pins divided by Games High Game - Highest Game so far this season High Series - Highest Series so far this season HighGameHCP - Highest Game so far this season with handicap HighSeriesHCP - Highest Series so far this season with handicap Points Won - Points Won so far this season Points Lost - Points Lost so far this season Bowler ID's - 1 ID Number for each "Bowlers per Team" (Team Lineup) SUMMARY OF FILE CONTENTS Page 5 FILE NO. 3 TEAM.DTL File Size = 300 Bytes + 30 Bytes per team per round. File Contents and Description: Team Number - From 1 to 40 Month - Up to 2 characters - Month match was bowled Day - Up to 2 Characters - Day match was bowled Game 1 Score - Even number - Team score for first game Game 2 Score - Even number - Team score for second game Game 3 Score - Even number - Team score for third game Game 4 Score - Even number - Team score for fourth game if any Series - Even number - Team score for series Points Won - Decimal number - Points Won this match Points Lost - Decimal number - Points Lost this match FILE NO. 4 BOWLER.LDR File Size = 85 Bytes per bowler File Contents and Description: Bowler ID Number - From 1 to 400 - In order entered into file Gender - M = Male F = Female Last Name - Up to 15 Characters - These should total no First Name - Up to 15 Characters - more than 20 Phone Number - Up to 13 Characters Social Security # - Up to 11 Characters Record Count - From 0 to 50 - Number of rounds Bowled Games Bowled - From 0 to 200 Total Pins - Scratch Average - Total Pins divided by Games Bowled High Game - Up to 300 High Game this season scratch High Series - Up to 1200 High Series this season scratch Current Series - Up to 1200 Last Series Bowled this season Handicap - Up to 200 Calculated after 21 games High Game Hcp - Up to 500 - Calculated after 21 games High Series Hcp - Up to 1200 - Calculated after 21 games Team Number - 0 to 40 - Team assigned to Last Years Avg - Up to 300 - Used Until 21 Games for handicap and to calculate improvement. FILE NO. 5 BOWLER.DTL File Size = 180 Bytes + 18 Bytes per bowler per round File Contents and Description: Bowler Number - From 1 to 400 Month - Up to 2 characters - Month match was Bowled Day - Up to 2 Characters - Day match was Bowled Game 1 Score - Up to 300 - Score for first Game Game 2 Score - Up to 300 - Score for second Game Game 3 Score - Up to 300 - Score for third Game Game 4 Score - Up to 300 - Score for fourth Game if any Series - Up to 1200 - Score for series FILE NO. 6 SCHEDULE.REC File Size = 49 Bytes + 49 Bytes per round File Contents and Description: Status - L = Lanes R = Regular P = Position Night Date - Up to 5 Characters - Date to Bowl (mm/dd or dd/mm) Lanes - Up to 40 Numbers - Either Lanes or Teams SUMMARY OF FILE CONTENTS Page 6 SCHEDULE.REC file is not created by the Make procedure so it won't be on the disk until the Schedule procedure is run. FILE NO. 7 SCORES.REC File Size = 18 Bytes per high roller File Contents and Description: Bowler ID No. - From 1 to 400 Game 1 Score - Up to 300 - Score for first Game Game 2 Score - Up to 300 - Score for second Game Game 3 Score - Up to 300 - Score for third Game Game 4 Score - Up to 300 - Score for fourth Game if any Series - Up to 1200 - Score for series High Game 1 ? - True or False High Game 2 ? - True or False High Game 3 ? - True or False High Game 4 ? - True or False High Series ? - True or False High Count - 0 to 5 - Number of Trues above This file is rewritten each round when scores are entered and the information is used to create the round highlights lists. A SCORES.REC file is not created by the Make procedure so it won't be on the disk until the first rounds scores are entered. NOTE: Skipping teams really can screw this up. FILE NO. 8 SETUP.REC File Size = 344 Bytes Adaptor - 0, 1, 2 or 3 depending upon type of monitor Elite - Printer Escape Code up to 20 Characters FormLength11 - Printer Escape Code up to 20 Characters FormLength13 - Printer Escape Code up to 20 Characters FormLength14 - Printer Escape Code up to 20 Characters Init - Printer Escape Code up to 20 Characters LetterQuality - Printer Escape Code up to 20 Characters LineFeed6 - Printer Escape Code up to 20 Characters LineFeed8 - Printer Escape Code up to 20 Characters LongPaper - Yes or No ?Use 13 inch long paper - The default is LongerPaper - Yes or No ?Use 14 inch long paper 11 inch paper Narrow - Printer Escape Code up to 20 Characters NoUnderline - Printer Escape Code up to 20 Characters PageLength11 - Maximum number of lines to print on 11 inch paper PageLength13 - Maximum number of lines to print on 13 inch paper PageLength14 - Maximum number of lines to print on 14 inch paper PWidth - Number of characters to print on 1 line - Set at 80 ResetPrinter - Printer Escape Code up to 20 Characters Underline - Printer Escape Code up to 20 Characters UnElite - Printer Escape Code up to 20 Characters UnNarrow - Printer Escape Code up to 20 Characters UnWide - Printer Escape Code up to 20 Characters Wide - Printer Escape Code up to 20 Characters SETUP.REC file is created by BOWL the first time you start the program. It may be re-written from the Change procedure. SUMMARY OF FILE CONTENTS Page 7 FILE NO. 9 ADDRESS.REC File Size = 104 Bytes per bowler. File Contents and Description: Number - Bowler ID Number Last Name - Up to 15 characters First Name - Up to 15 characters Street - Up to 30 characters City - Up to 15 characters State - Up to 2 characters ZipCode - Up to 10 characters Birth date - Up to 8 characters ADDRESS.REC is created by ADDRESS.COM a mailing label program to use with your league which shouldn't be run until most of the league membership has been assured, but should be run before the sanction cards are turned in. The program will extract the bowler ID number and name from the BOWLER.LDR file upon request, but ERASES any ADDRESS.REC there and starts a new file. The file LEAGUE.LDR must be present for ADDRESS.COM to run. SUMMARY OF FILE USAGE The LEAGUE.LDR file stores information common to the entire league and is used by all of the procedures. Its presence is required by all but the main MENU and the Schedule creation procedure. Of course the Make procedure starts without this file, but requires some of the information to be able to complete its job. Number of Rounds is used in determining the size of the detail files. Number of Teams is used by the make file itself and in determining the size of the team detail file. League Type is used to determine whether to look for 3 or 4 games per match and to determine the math to use in scoring. Bowlers per Team is used to determine the amount of space to allow per team on the printouts and in scoring to skip bowlers. Bowlers per Match is used in scoring. The TEAM.LDR file stores summary information pertinent to each of the teams, one record for each of the "Number of Teams" in the LEAGUE.LDR. The TEAM.DTL file stores the team scores from each match. This file is primarily for the secretary, but may be printed using the PRINT procedure or displayed using the DISPLAY procedure. The BOWLER.LDR file stores summary information pertinent to each of the bowlers, one record for each of "Next ID -1" from the LEAGUE.LDR. SUMMARY OF FILE USAGE Page 8 NOTE: Only the Leader(LDR) files and Record(REC) files are used to print actual reports. The Bowler ID Number must be listed in the TEAM.LDR and the Team Number in that BOWLER.LDR record for that bowler to appear on that teams records. Substitutes use Team Number 0 and any bowler whose record lists Team 0 appears on the substitute list. Should you list more than LEAGUE.LDR "Bowlers per Team" on a team the remainder will be ignored. The BOWLER.DTL file stores the bowler scores from each match or a blank record (all 0's) if carried blind. This file is primarily for the secretary, but may be printed using the PRINT procedure or displayed using the DISPLAY procedure. The SCHEDULE.REC file stores the season schedule for use by the printout procedures. The SCORES.REC file stores high scores from the last match and is used to print the round hilites on the round summary sheet or final report. It can be revised or added to using the REVISE procedure and displayed using the DISPLAY procedure. This is a temporary file and is replaced after each match or erased if no high scores were bowled. The SETUP.REC file is created by BOWL.COM the first time you start the program and may be re-written from the Change procedure. This file holds the type of video adaptor you have and the codes for your printer. The only thing important about the adaptor entry is color or monochrome monitor, no use is made of the EGA listing as yet and it reverts to color. In earlier versions I used a procedure to determine automatically which video adaptor was installed, but found that people were connecting monochrome monitors to CGA, EGA and VGA adaptors. The program colors do not read well on a monochrome monitor. The set-up procedure allows you to enter a special printer, but this is not recommended unless you are very familiar with printer control codes. The ADDRESS.REC file is created by ADDRESS.COM a mailing label program to use with your league which shouldn't be run until most of the league membership has been assured, but should be run before the sanction cards are turned in. The program will extract the bowler ID number and name from the BOWLER.LDR file upon request, but ERASES any ADDRESS.REC there and starts a new file. The file LEAGUE.LDR must be present for ADDRESS.COM to run. If you have a sheet feeder on your printer it will address individual sheets for mailing. It also will produce a 4 line special label on 1" x 3.5" mailing labels in the quantity desired. I wrote this one day to label some floppy disks and just left it in for good measure. SETUP AND OPERATIONS Page 9 The Program is mostly menu driven and should need only a little trial and error to use. Just type BOWL enter the path to your data and a MENU will appear, then press M and you are on your way. I recommend doing a sample league first to get the feel of the program. One other program is included: "ADDRESS.COM" which lets you keep an address list of the bowlers and print 1" x 3.5" mail labels. The following are the most important points to remember when using this program: 1> IMMEDIATELY after Creating your League and Schedule, MAKE A BACKUP of these files on a separate disk or path and UPDATE EACH ROUND! 2> PRIOR to ENTERING SCORES check your score sheets and be certain to ADD any NEW SUBSTITUTES and NOTE the RECORD # of any SUBSTITUTE. I keep a substitute with the last name *VACANT on my substitute list just in case I slip up at this. 3> On the TEAM.LDR you may change the Team Bowlers (Bowler ID's). I suggest putting the Team Captain in position #1. The Season Schedule printout assumes this. 4> If you remove a bowler from a team be sure to change the BOWLER.LDR to show his Team number as 0 so he will appear on the substitute list. 5> If you add a bowler to a team be sure to change the BOWLER.LDR to show the new team number. 6> If you change data in the LEAGUE.LDR, QUIT and restart by entering bowl at the DOS prompt to initialize variables. 7> Run Print Test in the PRINT procedure until you determine which commands to use for your printer. To run a Split Season League, at the end of the first half and after the round summary has been printed, enter the Change procedure, and select the reset team leader for mid season option. PROCEDURE DESCRIPTIONS The procedures are first listed on a main MENU which appears after the File Path screen and the First screen which is just for show. The menu is divided into sections with "ROUND PROCESSING PROCEDURES" first, "MAINTENANCE PROCEDURES" second and "CREATION PROCEDURES" third. Last shown is the "EXIT PROGRAM" which just returns your screen to its normal color and returns control to DOS. You just press the first letter of the desired procedure name to start that procedure and that procedure will return you to the main menu under most conditions. PROCEDURE DESCRIPTIONS Page 10 Creation Procedures The creation procedures are straight through procedures. Once you start you must finish at the same sitting or start over. They do have a way back to the menu at the start in the event you reach them inadvertently. Do these separately, have the data at your finger tips and allow plenty of time. You can't do this on a 10 minute coffee break. Procedure #1 BOWLERS The BOWLERS procedure is a creation procedure and allows the addition of bowlers after the league has been initialized. Bowlers are added as subs, then manipulated with the CHANGE procedure to put them on a team if desired. Remember each team is initialized with a full complement of bowlers, with those positions not filled called *Vacant. Procedure #2 MAKE The MAKE procedure is a creation procedure and the start of the Bowling League Secretary's System. This procedure initializes the files which store the data for the system. Only a few items are actually required to run MAKE and they all go into the league leader file. They are: Number of rounds the league will bowl. Number of Teams the league will have. League Type - 9 Types are listed Mens, Womens, Mixed and Scratch for either 2, 3 or 4 games per match Bowlers per Team - From 1 to 10, The number of members allowed on 1 team Bowlers per Match - From 1 to 10, The number of bowlers that bowl for 1 team each match Use Last Year Avg - From 0 to 21 Number of Games to use last years average You will be prompted for other information but you can just press enter if you don't have it and enter it later with the CHANGE procedure. Bowler last names starting with an asterisk (*) don't print out on the summary sheets so the unknown bowlers on each team should be entered last and with a last name that starts with *. I use *VACANT which I learned from one of the beta testers. Procedure #3 SCHEDULE The SCHEDULE procedure is the third creation procedure and not always necessary for each league. If you have a 16 team 36 round schedule left over from last season and need one this season you can change the dates using the CHANGE procedure, copy it onto the disk or into the path with the league records and use it. This procedure uses Number of Rounds and Number of Teams from the league leader file, but will prompt you for these if it isn't present. Except for the dates you will bowl the remainder of the required data is on the schedule sheet published by the ABC. PROCEDURE DESCRIPTIONS Page 11 Round Processing Procedures The round processing procedures are straight through procedures. Once you start you must finish at the same sitting or start over. Have the data at your finger tips, but you might be able to do a small league on a 10 minute coffee break. Procedure #4 ENTER The ENTER procedure is used every round to enter the scores. Scores are entered by team number and in the order the bowler numbers are listed in that team leader record. The CHANGE procedure can be used to change this order. Sort your data into team order, be sure that you have a bowler ID number for each substitute (you can use a substitute from another team), use the number pad and with a little practice you can enter a big league in 15 minutes. You have several chances to start over, but if you practice this with a test league it will pay for your time in the long run. Procedure #5 WEEKLY The WEEKLY procedure is the procedure that prints the round summary sheet for each round the league is scheduled to bowl. You will be prompted for print to disk, a message from the secretary, and the number of high scores to print. If you don't want to print to disk just press the space bar, you ought to know what length paper if not measure, for no message from the secretary just press enter, most leagues print 3 high scores. The entries for the secretary's message is done in a window 72 spaces wide if you have a color adaptor CGA, EGA etc. This presents a problem since the printout has 80 spaces and a | appears on the display 40 spaces in so you can center if you wish. Each line (up to 10) of your message can wrap over 8 spaces before pressing enter, any more than this will be cut off. You MUST PRESS ENTER for each line. If you have a mono adapter just keep it on the same line. How long this takes depends entirely upon the printer you use. An IBM PCAT driving an HP LaserJet+ runs a 20 team file in about 90 seconds, but some of the older daisy wheel printers might take 30 minutes. You MUST use FINAL for the last ROUND, WEEKLY WON'T WORK. Maintenance Procedures The maintenance procedures are for the secretary and with the exception of FINAL which is just the last round summary sheet the maintenance procedures are groups of related procedures. Starting a maintenance procedure takes you to another menu where you choose the actual operation you wish to perform. PROCEDURE DESCRIPTIONS Page 12 Maintenance Procedures Procedure #6 CHANGE The CHANGE procedure is a maintenance procedure containing procedures which: MAIN CHANGE MENU 1. Revise a Bowler Leader Record 2. Revise a Team Leader Record 3. Revise the League Leader Record 4. Revise the Season Schedule 5. Reset Team Leader for Mid Season 6. Reset Records for Next Season 7. Enter New Set Up Record Q. Quit and Return to the Main Menu In all cases just pressing enter leaves the scores as they were and pressing Escape after starting changes allows you to leave without making changes. Pressing Escape from the top menu allows escape to DOS so you can restart the program and initialize any variables you have changed, if you made no changes press Q to return to the main menu. Procedure #7 REVISE The REVISE procedure is a continuation of the CHANGE procedure which became too long for Turbo Pascal. It contains procedures which: MAIN REVISE MENU 1. Revise a Bowler Detail Record 2. Revise a Team Detail Record 3. Revise the High Scores Record Procedure #8 ABC/WIBC The ABC/WIBC procedure is a maintenance procedure which prints reports for the ABC, WIBC or both and also prints out a Phone Number list for the secretary. All of these lists are available either last name first or first name first. Can be printed to disk and then edited with an ASCII editor such as PC WRITE. The Phone Number list includes the Bowler ID number. MAIN ALPHABETIC MENU 1 - Print all records, First Name First 2 - Print all records, Last Name First 3 - Print Female records only, First Name First 4 - Print Female records only, Last Name First 5 - Print Male records only, First Name First 6 - Print Male records only, Last Name First 7 - Print Phone Numbers, First Name First 8 - Print Phone Numbers, Last Name First 9 - Print Less Than 21 Games (Toggle) 0 - Change Printers or Paper Size Q - Quit and Return to the Main Menu PROCEDURE DESCRIPTIONS Page 13 Maintenance Procedures Procedure #9 DISPLAY The DISPLAY procedure is a maintenance procedure which displays detail records on the screen for either a team or a bowler. It also will display the high scores record. MAIN DISPLAY MENU 1. Display a Bowler Detail Record 2. Display a Team Detail Record 3. Display the High Scores Record Procedure #10 PRINT The PRINT procedure is a maintenance procedure which prints detail records by team or bowler, prints the entire files of bowler leaders, team leaders, bowler details, or team details and prints the season schedule. In printing the Season Schedule it assumes that the Bowler Listed First on each team is the Captain. More than 20 teams requires long paper or maybe two sheets. All can be printed to disk and then edited with an ASCII editor such as PC WRITE. MAIN PRINT MENU 1 - Schedule (Full Season Schedule) 2 - Team Scores 3 - Team List (Number and Name) 4 - Team Leaders (Entire File all Teams) 5 - Team Detail (Entire File all Teams) 6 - Bowler Scores 7 - Bowler List (Number and Name) 8 - Bowler Leaders (Entire File all Bowlers) 9 - Bowler Detail (Entire File all Bowlers) L - League Leader (Entire File) H - High Scores Record (Entire File) I - Print Imported Schedule G - Change Printer Selection P - Change Paper Size T - Test Printer (Checks Printer Selection) Q - Quit and Return to Main Menu Procedure #11 FINAL The FINAL procedure is actually the same as the WEEKLY procedure except that it doesn't print a schedule and it prints season final high scores and shows improvement for each bowler who has 21 or more games. Can be printed to disk and then edited with an ASCII editor such as PC WRITE. Bowling League Secretary's System Page 14 DEFINITION OF TERMS Bowlers per Match: The number of bowlers who bowl for one team in each match and whose score counts in that match. Bowlers per Team: The maximum number of members a team is allowed. File Dump: A listing of all data in a data file. Match: A meeting of two teams in competition, usually 2, 3 or 4 games. Pacer: A Team Member who bowls with the team and whose score counts for the bowlers average, but does not count for the team score for that match. Path: The Drive and Sub-Directory where the required files are stored. Round: One Time that a League meets. For most of you this is weekly and the Secretary still has Week in places. There are many leagues that meet monthly or on some indefinite schedule and then bowl 2 or more rounds at that meet. Bowling League Secretary's System Page 15 Appendix A Tips for Special Occasions 1. Partial Substitute: When a substitute bowls only part of a match and a different player bowls the rest; Enter scores for one player (your choice) with 0 for games not bowled. This will cause the program to ask for blind scores. Enter 0's for games where scores were entered and the other players score(s). Enter S for Team handicap and then enter each games handicap separately. This will cause the team score to be correct. Next note the other players bowler number, go to the Change procedure and change that bowler leader to reflect 1 more round bowled, ? more game(s) bowled and change as required; total pins, average, high game, and high game handicap (only if 21 games have been bowled). Now note the rounds bowled, quit to save your changes and then go to the Revise procedure and change that players bowler detail record for the round noted. 2. Remove Weekly HiLites: If you do not wish to print the Weekly HiLites, press Q to return to DOS after entering the weekly scores. Change to the drive or path with your data files (usually B:) then type DEL SCORES.REC press enter and it's done. No HiLites to print so none will be printed. 3. Note on Handicap: This program does not record an individual handicap until it is legal under ABC/WIBC rules (21 Games) although it does figure average and handicap from the first for the round summary sheet. This means that the round summary sheet won't show high game or series handicap until the league has bowled over 21 games nor will the ABC procedure print lists other than the phone list until 21 games have been bowled. This is locked in to too many procedures to change so if you use this program you will have to adjust to this. 4. Team Lineup: The team lineup must include at least as many bowlers as "Bowlers per Team" don't ever enter a 0 for team lineup as this will cause the program to crash later. Add subs and use an * for the first letter of the last name. Change the bowlers team number bowlers with team number 0 are subs. Please write the author with any suggestions for improvement or with details of any bugs you might find. The authors name and address is: Lloyd C. Bowen Jr. 2213 Peach Tree St. Amarillo, TX 79109-1922 U.S.A. Bowling League Secretary's System Page 16 Input/Output (I/O) Error List The screen will appear as follows: I/O error NN, PC=(some address) where NN = a hexadecimal number. The following includes all errors which have ever been reported: NN == 01 FILE DOES NOT EXIST A file is missing from your data disk, in most cases this error is trapped and you will be questioned within the program. 04 FILE NOT OPEN The command FILES=16 or more doesn't appear in the computers CONFIG.SYS file. Occurs when entering scores. 91 TRIED TO READ PAST END-OF-FILE MARKER 99 UNEXPECTED END-OF-FILE Usually occurs when there are files on the data disk which have 0 bytes. 91 & 99 Are about the same, a 0 for bowler ID number in a team leader may cause this, as may an incorrect entry in the schedule. F0 DISK WRITE ERROR The disk is full, no more room to write. You may have to go to a hard disk or a larger floppy format. Should happen for very large leagues only. F1 DIRECTORY IS FULL You are trying to create a file and there is no more room in the disk directory. I believe this occurs on some computers when the command FILES = 16 or more doesn't appear in the computers CONFIG.SYS file. It will occur if you enter a "PATH" which doesn't exist. Default means just hit enter. F3 TOO MANY FILES You don't have the commands (FILES=16 and BUFFERS=20) or more in your CONFIG.SYS file or you haven't re-booted the computer since entering them. FF FILE DISAPPEARED You took the disk out too soon. Run Time Error List 10 STRING LENGTH ERROR This was reported by someone trying to run a scratch league using the womens league setting and occurred when the program started to try to print high handicap scores. Bowling League Secretary's System Page 17 Tips for New Users 1. If you haven't studied MS-DOS take a course at your local community college or at least buy and use a DOS tutor. This manual assumes that you know how to format, copy, rename and if you use a hard disk how to make, remove and change directories (paths). 2. League Initialization (Make): For the league leader you will need: League Name, Alley Name, President's Name, Secretary's Name, Season (ie 1989 - 1990), President's Phone, Secretary's Phone, Sanction Number, *Number of Rounds, *Number of Teams, *League Type, *Bowlers per Team (Number allowed on 1 team), *Bowlers per Match (For 1 team only), *Handicap Base, *Handicap Percent(Handicap Base minus Average times Handicap Percent equals Individual Handicap), *Number of games to use last year average, Does league include substitutes in individual standings?, Print high averages in individual standings (High Rollers)?, Re- calculate high game handicap for the first 21 games after a 21 game average has been set for this season?, Print team high scores scratch? (this refers to the team standings on the round and final summary sheets). Also cancels printing high team handicap scores. * Mandatory to start Make (the league initialization procedure). ? Indicates yes or no answer. 3. The Enter procedure will always insist upon scores for the number of bowlers per match, but if you have more bowlers per team you can enter SB and skip to the next bowler as long as you have bowlers on the team, otherwise you must use substitutes or blind scores. You can also enter pacers, but they must be handled as follows; note the number of your first actual team bowler whose score counts, enter SUB in game 1 then the number of your pacer, enter pacers scores (they won't add to team scores), the pacers record will reappear, enter SUB again and the next pacers number or the first actual bowler if pacers have all been entered. Note that the number of pacers cannot exceed the number of bowlers per team less the number of bowlers per match, or you can make the bowlers per match equal to bowlers per team and always enter P for bowlers whose scores don't count. This way you have to enter 0's for all game scores and blind scores if they didn't bowl and didn't count as a blind. This is only for leagues who allow pacers and count the games toward their average. I do not recommend this. 4. Test for the correct printer by entering the Print procedure and running the print test for different printers until you are satisfied, if none satisfy you use pure ASCII and edit and print from your word processor. When you have done this enter the Change procedure and create a new set up using this printer. For those who understand printer codes, you may select a printer with codes similar to yours then press the space bar when asked if you want to use this printer and change the codes that don't suit you. Bowling League Secretary's System Page 18 Changes for Version 4.0 Bowling League Secretary's System The entire program has been rewritten for this version. This includes the Ten Pin Version, the Australian Version, The Five Pin Version and the soon to be released Individual Points Version as well as all current supplemental programs. The basic purpose was to make the number of games needed to establish a legal average a variable, but many improvements were made along the way (almost a full year). In almost all cases the "Press Y for Yes" statement has been changed to "Press N for No" and many inputs now show a default. Most of the flickering screen changes when operating in the monochrome mode have been eliminated. The following improvements are options: 1. The Enter procedure will input teams in schedule order. 2. The Enter procedure will warn you when you are out of bowlers for that team (bowler ID = 0) and lets you enter a valid ID number. 3. The program now handles Peterson (Pedarsen) points differently. Using this type of scoring system is now a selected option. Only points won are entered and the printouts show 3 decimal places. 4. The Round Summary Sheet can now be printed in team order without eliminating the schedule. 5. Any variable in the league leader can now be changed without leaving and re-starting the program to initialize the variable. 6. The Schedule procedure now doesn't allow numbers larger than the number of teams to be entered into a weekly schedule. 7. The Print procedure will now import and print schedule files such as those furnished with the supplemental programs. 8. The Revise schedule option in the Change procedure can now import and revise schedule files such as those furnished with the supplemental programs. This procedure can now change just one team when changing one weeks line-up. 9. The Setup record now accepts a default path that you enter, of course "Ask Every Time" is still the normal mode. 10. Some high scores lists have been added to the ABC/WIBC (ATBC) procedure. 11. 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